PA to CEO/Executive Assistant (USA)

Location: USA Based

Reports to Chief Executive Officer

Key Responsibilities:

Executive Support:

• Manage the Executive teams complex calendar, including scheduling meetings, appointments, and travel.
• Prepare briefing materials, agendas, and presentations for internal and external meetings.
• Handle confidential correspondence and communications on behalf of the CEO.
• Take minutes and follow up on action items from meetings.

Stakeholder Engagement:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate and support board meetings, investor relations, and senior leadership engagements.
• Build strong relationships across the business to facilitate smooth communication.

Project Coordination:

• Support strategic initiatives and special projects as directed by the CEO.
• Conduct research, compile reports, and provide insights to aid decision-making.

Office & Administrative Management:

• Manage expenses, invoices, and procurement related to the CEOs executive team
• Ensure the CEO is fully briefed and prepared for all engagements.

Skills & Experience:

Essential

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, PowerPoint etc)
• Ability to work independently and anticipate needs.

Desirable:

• Familiarity with board governance and investor relations.
• Project management experience or qualifications.