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Senior Account Payable Assistant

Role Purpose

Effective, efficient and rigorous delivery of all aspects of accounts payable and employee expenses and optimisation of creditors. Responsible for ensuring supplier spend follows the company policies and procedures. Ensuring accurate recording of all transactions in the ledgers, including credit notes and staff expenses.

Key Responsibilities

  • Full accountability for processing, maintaining and management of AP ledger, including employee expenses and credit cards.
  • Assisting with reporting forecast payments for inclusion in both short term and long term cashflow forecasts.
  • Preparing and processing payments based on company policies for payment.
  • Processing of invoices for payment using 3-way match
  • Interact with vendors and purchasing to resolve invoices that fail to match.
  • Reconciliation of accounts to supplier statements.
  • Maintaining information such as accounts limits and reporting where accounts may need managing to avoid potential operational issues.
  • Setting up new suppliers, including working with other departments to ensure full information is on file, and risks for the company are managed from working with a new organisation.
  • Identifying potential issues to the AP Manager and working with other departments to manage the risk of potential supply issues.
  • Working with the AP Manager to provide accurate information for their needs, including with FX.
  • Development of creditor and payment controls and ensuring compliance therewith.
  • Aged creditor and creditor performance reporting
  • Period end responsibilities include but are not limited to posting order accruals
  • Perform other accounting and banking functions as required


  • Rigour in production of all financial reporting and presentations.
  • Achievement of creditor days and payment days in line with policies and targets
  • No major audit points relating to purchase ledger and debt management.
  • Transactions processed accurately, and reconciliations completed on a timely basis.
  • Active in developing the company’s future value regarding financial controls and governance and integrity of financial information.
  • No supplier complaints regarding the accuracy of information provided and payments made.


  • Previous experience of working in a fast-paced finance environment – preferable AP
  • Self-starter with discipline to ensure routine tasks performed to standard and time
  • High attention to detail, good communication skills and taking full accountability of the AP Ledger
  • Flexible approach to work to take on ad hoc projects
  • Experience of working in multiple currencies preferred
  • Ability to be located in our Leeds office in a hybrid working environment
  • Willingness to grow with the business
  • Experience of ERP systems
  • Wholesaler, B2B retailer and pharmacy purchase ledger management experience would be useful but not a requirement.
  • Experience with a heavily populated AP inbox is a requirement
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